Project Assignment

1. Objective of This Document

This document provides complete, precise, and mandatory instructions for preparing a full Project Management Report based on the assignment titled PLAN YOUR OWN PROJECT.

All instructions must be followed exactly as written.
Failure to include any required section, analysis, table, figure, or appendix may result in grade reduction or assignment failure.

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2. General Project Requirements

• Select a new, realistic, and feasible project within the Hospitality Industry, such as:
  • Hotel
  • Restaurant or caf
  • Catering business
  • Event management company
  • Luxury retail or F&B outlet
• The project must be treated as a real-life professional project, not purely hypothetical.
• The report must clearly demonstrate:
  • Project management knowledge
  • Logical structure
  • Professional tools and methodologies
• If Hospitality background is unavailable, another industry may be selected only with instructor approval.

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3. Report Length and Submission

• Length: Approximately 8,000 words OR 1216 pages
  (excluding references and appendices)
• Submission format: One complete report (Word or PDF)
• Submission platform: Moodle
• Late submission: Strictly not allowed grade will be 0

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4. Formatting Requirements (Mandatory)

The report must strictly follow these formatting rules:

• Font: Calibri
• Font size: 11
• Alignment: Justified
• Line spacing: 1.15
• Margins: 3 cm on all sides
• Page numbers: Bottom of each page
• Professional academic writing style with:
  • Clear headings and subheadings
  • Well-formatted tables and figures

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5. Report Structure

The following order must be followed exactly.

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A. Cover Page

Must include:

• Project or company logo
• Course name
• Instructor name
• Student full name
• Student ID number
• Semester
• Assignment title: PLAN YOUR OWN PROJECT

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B. Table of Contents

• Automatically generated if possible
• Must match all headings and correct page numbers

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C. Statement of Authorship (Separate Page)

• Include the official statement text exactly as provided in the assignment brief
• No wording changes allowed
• Followed by:
  • Student name
  • Student ID
  • Signature
  • Date

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6. Main Report Body

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I. General Information (5%)

Provide clear, structured content covering:

Project Overview

• Project aim
• Background and context
• Problem or opportunity addressed
• Justification for the project
• Expected organizational/business benefits

Hospitality Sector Description

• Type of hospitality business
• Industry overview
• Market characteristics
• Customer profile
• Competitive environment

Location Details

• Physical or operational project location
• Visuals such as:
  • Google Maps
  • Google Earth
  • Site photographs (if applicable)

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II. Project Initiation (10%)

1. Project Charter

A complete professional Project Charter including:

• Project title
• Project sponsor
• Project manager
• Project purpose
• Project objectives (SMART where applicable)
• Project scope:
  • In-scope
  • Out-of-scope
• Key deliverables
• High-level requirements
• Assumptions
• Constraints (time, cost, legal, resources, etc.)
• High-level timeline
• Success criteria
• Stakeholders list
• Approval section (names, roles, dates)

2. Stakeholders and Roles

• Identification of all key stakeholders
• Explanation of each stakeholders role
• Level of influence and interest

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III. Project Planning (65%) MOST IMPORTANT SECTION

1. Work Breakdown Structure (WBS) 15%

• Detailed hierarchical WBS
• Numbered levels (e.g., 1.0, 1.1, 1.1.1)
• Each task must include:
  • Description
  • Deliverable/output
  • Acceptance criteria
• WBS must cover the entire project lifecycle

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2. RACI Matrix 10%

• Complete RACI responsibility matrix
• Rows: Main project activities/tasks
• Columns: Project roles (PM, Finance, Operations, Marketing, Procurement, etc.)
• Each task must have:
  • One Accountable (A)
  • At least one Responsible (R)
• Include a short explanation of roles and responsibilities

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3. Budget Estimation 10%

• Clear and justified cost estimation including:
  • Labor costs
  • Materials and equipment
  • Software/tools
  • Marketing costs
  • Permits and legal fees
  • Contingency reserve (515%)
• Include total estimated project cost
• Provide justification for each cost category

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4. Risk Analysis and Management 15%

• Full Risk Register including:
  • Risk ID
  • Risk description
  • Cause
  • Impact
  • Probability
  • Risk level
  • Mitigation strategy
  • Risk owner
  • Trigger indicators
  • Contingency plan
• Include:
  • ProbabilityImpact Matrix
  • Summary of the top 5 critical risks and mitigation approach

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5. Network Diagram Using CPM 15%

• Identify all project activities
• Assign duration to each activity
• Define dependencies (predecessors)
• Draw a Network Diagram
• Calculate:
  • Earliest Start (ES)
  • Earliest Finish (EF)
  • Latest Start (LS)
  • Latest Finish (LF)
  • Float/Slack
• Clearly identify the Critical Path

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IV. Project Execution (10%)

1. Monitoring and Control

Explain:

• Progress tracking methods
• Key Performance Indicators (KPIs)
• Schedule and cost control
• Quality control measures
• Change management process
• Communication plan:
  • Reports
  • Meetings
  • Frequency

2. Auditing

• Identify whether auditing is required
• Type of audit:
  • Quality
  • Financial
  • Compliance
• Timing of audits
• Responsible party
• Expected audit outputs

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7. Final Sections

Tasks

Include a concise summary list of all completed project tasks and key deliverables achieved throughout the project lifecycle.
This section should provide an overview only and must not repeat detailed explanations from earlier sections.

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References

• Use APA 7th Edition
• Include books, academic articles, websites, and reports

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Appendices

Include (but not limited to):

• Full WBS
• RACI Matrix
• Risk Register
• Budget tables
• Network diagram and CPM calculations
• Location images
• Any large tables or figures

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8. Artificial Intelligence (AI) Usage Mandatory Appendix

• AI tools may assist with:
  • Brainstorming
  • Clarification
  • Language improvement
  • Summarization
• AI must not write the entire project

AI Appendix must include:

• All prompts used
• All AI-generated responses
• Screenshots (if applicable)
• Clear explanation of where AI assistance ends and original work begins
• AI references cited in APA format if content is used

Excessive AI use (over 50%) may result in penalties, oral defense, or assignment failure.

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9. Academic Integrity and Review Notice

• Plagiarism results in an automatic grade of 0
• Faculty reserves the right to:
  • Request an oral defense
  • Investigate originality and authorship
• All content must demonstrate:
  • Understanding
  • Consistency
  • Original contribution

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